Avoiding Data Disaster in Small Business
Data disaster is not make believe. It is real threat to everyone. Even more so for the small businessman. When the disaster occurs it is not make believe it is a real disaster. You may get hacked, spoofed or phished as you nerdy relative might tell you. It is nothing more than having a security breach. Security breaches can be prevented easily. We just have to begin with a prevention plan for internal and external security. The security measures can be as simple as password security to Firewall implementation.
Here are a few measures that may help you prevent the tragic disaster of loss data. These measures will make it more difficult and may discourage the penetrator/hacker from continuing to get to your data. Just remember if someone wants to get to your data and if they are persistent, they will get your data.
These little tips will assist you if you make them a part of your everyday process of business and personal life when dealing with your data.
When you use the public Wi-Fi it is public knowledge
You should never use public Wi-Fi for your phone or laptop when out and about. It is public and can be intercepted easily. To prevent this type of access, get with your phone company and set up a private hotspot device. This will prevent leakage of the documents and files that your partner or boss endowed to you to keep safe to be safe.
Laptops are a Connection Point and are Unsecure
Your laptop easily a breach always to security. It is easily accessible to be stolen and stripped of all data in the matter of minutes before you realize what has been done. Always make your passwords as hard to break as possible. Also make sure you have some sort of biometric access to your Laptop. It may not prevent them from stealing but it will discourage the thief that wants quick access to the data within. And gives you enough time to prevent a data breach by informing your employer or your It professional.
Who said Its Nice to Share?
Sharing data amongst your colleagues is an acceptable practice in the small business realm, but with some limitations on the sharing. We can always encrypt files to prevent everyone form viewing and you a set limitation on who can write in the documents. This does take some getting used to because a lot of the smaller business venues are limited in their security practices. Sometime sharing with those individuals who do not care can be hazardous to your business. Don’t assume file sharing means file security. Always make sure that you have a copy and multiple versions of any file you send to a client / colleague, in the event that something happens as that asset is passed back-and-forth.
Don’t Act Like a Small Business
Enterprise level companies provide employees with secure file-sharing systems, remotes workers/freelancers may not have access to these — meaning you could accidentally forward a link to a private or client-sensitive file to someone who shouldn’t have access it, violating your client’s privacy.
The easy thing to prevent this is to double check before making that final click with your clients information.
Storing Data Does Not Always Mean its Safely Stored
This is a conversation in need of happening, as a recent survey highlights as a point of confusion for most. If you’re using cloud storage as a substitute for backup, you can easily lose data through accidental deletion, overwriting or by simply forgetting to manually upload files before disaster — or a security incident — arises. Create a storage safety net with a cloud backup solution. Install software that will continuously and automatically backing up all user files and data and scanning for changes along the way — no manual dragging and dropping is necessary. An investment will create peace of mind that no piece of work will disappear forever, no matter what happens!